What exactly does the Recorder’s office do?
Its primary role is to keep accurate records of real property and land transfers for a clear chain of title. To put it simply, the Recorder is the historian of land records. Additionally, per the Ohio Revised Code, County Recorder's have authority and responsibility for many of the veteran affairs: discharges, IDs, list of burials.
Why is this important and how are these records used?
The services of Recorder’s office are used by the general public, attorneys, title agents, realtors, surveyors, title searchers, historians, genealogists, land title examiners. For instance, when you purchase a home, your lender will usually require a title insurance policy in order to determine that you (and the lender) are the only parties who have ownership of the property. In order for the insurer to issue a policy, they will perform a title search in the Recorder’s office to verify previous transfers and lien releases (including prior mortgages).
Well-run Recorders offices help minimize the increased cases of fraud and errors that are so common place all over the country. Recorders help minimize and avoid many hidden risks related to real estate, the #1 financial investment of your life, such as: false impersonation of the true owner, false mechanic's lien, confusion caused by similar names, forged deeds, errors in recording of legal documents, clerical errors in public records, undisclosed or missing heirs, invalid divorces, unpaid child support liens, unpaid taxes, invalid documents executed under an expired power of attorney, unrecorded easements (rights of way), signatures of minors or people who are not mentally competent, and signatures of people represented as single but who are actually married.
What kinds of documents are recorded there?
Mostly deeds, liens, transfers, corporation mergers and name changes, power of attorney, affidavits, mortgages, land contracts, plats, financing statements (UCCs), condominium documents, annexations, and zoning resolutions. In addition, the office records U.S. military service discharges and the grave locations for deceased military veterans.